Privacy Policy - Tobin Tuition

Introduction

Tobin Tuition (“we”, “us”, or “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information in line with the General Data Protection Regulation (GDPR) and Irish data protection laws.
 

Who We Are

Tobin Tuition provides personalised academic tutoring services to school-age children.

• Business Address: 5 Brayford Square, London, E1 0SG

• Email: info@tobintuition.co.uk

• Website: www.tobintuition.co.uk
   

What Personal Data We Collect

We may collect and process the following categories of personal data:

• Names and contact details

• Addresses

• Date of birth

• Standardised scores

• School reports

• Records of meetings and decisions

• Information relating to compliments or complaints

• Learning plans and exam targets

• Special educational needs or relevant health-related information (where provided)
   

Purposes of Processing

We collect and use your personal data to:

• Plan and deliver personalised tutoring sessions

• Track academic progress and provide feedback

• Communicate lesson details and updates with parents/guardians

• Manage scheduling and reduce missed sessions

• Email/post resources and lesson materials

• Comply with legal and safeguarding obligations
   

Lawful Bases for Processing

We rely on the following lawful bases:

• Consent – You have provided clear permission for us to process personal data

• Legitimate Interests – Processing is necessary for us to deliver effective and tailored tuition services, while ensuring the data collected is relevant, minimal, and expected

• Legal Obligation – Where required for safeguarding or compliance with educational/legal requirements
   

Legitimate Interests Assessment

We process information such as school reports, exam targets, and academic progress as this allows us to tailor lessons effectively and support student development. Our legitimate interest is delivering high-quality, individualised tutoring in line with student goals. We only collect information that is relevant and necessary and do so with full transparency.
 

Where We Get Your Data

We receive personal data:

• Directly from parents or guardians via phone, email, or intake forms

• Occasionally from students, where appropriate

• Only with consent from the individual or their legal guardian
   

Who We Share Your Data With

We only share personal data where necessary and appropriate, including:

• Organisations we are legally obliged to share personal data with (e.g. for safeguarding)

• Organisations we work with for safeguarding or child protection purposes

• We do not share personal data for marketing or third-party commercial purposes
   

Data Storage and Security

All personal data is stored securely on a local device in Ireland. We take the following steps to protect your information:

• Password protection and encryption

• Regular system updates

• Physical security of the storage device

• Access controls (only accessible by the tutor)
   

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected or as required by Irish law (e.g. for safeguarding or reporting obligations). Once no longer needed, personal information is securely deleted.
 

International Data Transfers

Although the business operates from Ireland, we may occasionally communicate with clients residing in the UK. However, no routine data transfers outside of the EU/EEA take place. If that changes, appropriate safeguards such as Standard Contractual Clauses (SCCs) will be applied.
 

Your Rights

You have the following rights under GDPR:

• To access your personal data

• To correct inaccurate or incomplete data

• To request deletion of your data where appropriate

• To object to or restrict certain types of processing

• To withdraw consent at any time (where consent is the basis for processing)

• To lodge a complaint with the Data Protection Commission (DPC)
   

How to Complain

If you have concerns about how we handle your personal data, we encourage you to contact us directly via info@tobintuition.co.uk.
 

If you are not satisfied with our response, you have the right to lodge a complaint with the Data Protection Commission (DPC) in Ireland:

Data Protection Commission
21 Fitzwilliam Square South
Dublin 2
D02 RD28
Ireland
Email: info@dataprotection.ie
Website: www.dataprotection.ie
Phone: +353 (0)761 104 800 or +353 (0)57 868 4800

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